Quarterly Checklist

Download PDF of Quarterly Checklist

Before the Quarter Begins

Starting Week Seven of Previous Quarter

  • Courses are made available in Blackboard.
  • Instructors are added to courses in Datatel by chairpersons.
  1. Complete any relevant Blackboard training
  2. Request Course Copy
  3. Complete a thorough course review, including
    • Update all course materials
    • Update all dates and references to past quarters
    • Remove old Announcements
    • Remove past discussion threads
    • Ensure assessments and Gradebook are current
    • Check external links, audio and video
    • If using Testing Center: ensure correct Securexam settings and paperwork are completed
    • Immediately notify ITDL of technical concerns

Four Days Before the Quarter Begins

  • Students are added into Blackboard.
  1. Complete one final course review

Once the Quarter Begins

Week One:

  1. Post or e-mail Welcome announcement to students

Week Two:

  1. Archive course
  2. Export copy of Gradebook

Week Three:

  1. Export copy of Gradebook

Week Four:

  1. Export copy of Gradebook

Week Five:

  1. Archive course
  2. Export copy of Gradebook

Week Six:

  1. Export copy of Gradebook

Week Seven:

  1. Export copy of Gradebook
  2. Begin preparing for next quarter

Week Eight:

  1. Export copy of Gradebook

Week Nine:

  1. Export copy of Gradebook

Week Ten:

  1. Export copy of Gradebook

Finals Week:

  1. Archive course
  2. Export copy of Gradebook

After the Quarter Ends

Complete by Monday after Incompletes Deadline (usually Week Seven of Following Quarter)

  1. Archive and save course
  2. Export copy of Gradebook